Job Opening at Trekkers – Volunteer and Administrative Coordinator

 Job Description – Volunteer and Administrative Coordinator

Position Overview

Located on the Maine Coast in Thomaston, Trekkers, a nonprofit, outdoor-based mentoring program that connects young people to caring adults through expeditionary learning, community service and adventure-based education, seeks qualified candidates for the position of Volunteer and Administrative Coordinator. Reporting to the Executive Director, the Volunteer and Administrative Coordinator coordinates Trekkers’ volunteer program, including community based student internships, in addition to performing administrative functions.

Essential Functions

  1. Conducts recruitment effort for volunteers (including one to one mentors and tutors); works with program managers to screen and interview candidates; conducts reference checks; conducts volunteer orientations
  2. Responsible for the accurate tracking of all volunteer hours
  3. Works directly with administrative volunteers
  4. Creates and implements volunteer communication plan and appreciation efforts
  5. Coordinates volunteer, community based internship sites for LEAP program
  6. Oversees screening of staff and volunteer drivers, maintains all related records
  7. Manages compliance with drug and alcohol screening requirements
  8. Maintains all employee records
  9. Prepares and maintains handbook on policies and procedures
  10. Ensures compliance with all federal, state and local employment laws
  11. Coordinates safety and loss control policies and record keeping
  12. Maintains compliance with Department of Transportation and Federal Motor Carrier Safety Administration rules and regulations including maintaining drivers’ records, bus logs and filing paperwork
  13. Evaluation and outcome related data entry
  14. Attends weekly staff meetings
  15. Program support as assigned

Qualifications Required

  • A bachelor’s degree or relevant work experience;
  • Experience with volunteer recruitment and coordination;
  • Familiarity with Federal Motor Carrier Safety Administration compliance a plus
  • Experience in office administration;
  • Excellent written and verbal communication skills;
  • Strong analytical capabilities;
  • Excellent interpersonal and relationship management skills;
  • Passion, idealism, integrity, and excellent problem-solving skills.

Success Factors/Job Competencies

  • A high level of motivation and initiative (a “self-starter);
  • An excellent work ethic and time management skills;
  • Experience and success in working collaboratively in a team-oriented environment;
  • Ability to move between tasks requiring a variety of skills
  • Highly organized with attention to detail.

 Work Environment

This job operates in an office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

This is a 32 hour/week part-time position. Start date in October.  $16 per hour.


Travel is primarily local during the business day.


How to Apply

Send resume and cover letter to Amie Hutchison,


Job Posting on Maine Assn. of Non Profit Job Board:



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